Price lists
Price lists
Overview
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Create new price list
This action requires the "create price list" permissions.
To create a new price list, navigate to the "create" form from the table by clicking the "+" or by going here.
Basic information
To create a new price list, at least some basic information has to be entered (name, currency, decimal precision, source and description).
A price list's name must be entered. It is recommended that it is a unique one, to avoid any confusion.
The "Master price list" switch determines, if the price list is a main or a "master" price list from which other price lists will be derived. If the new price list is not a "master" price list, then its parent needs to be selected in the "Parent price list" drop-down.
Every price list is required to have a currency selected. By default, EUR currency is selected. The "Price round precisison" defines to how many decimals all prices on the price list are rounded up to. By default, prices are rounded to 1 decimal.
With the price formatting set, the price list source should be selected. The source, in this case, means where the price list has been received from, either "internal" - from within the company or "external" - from an external source ( eg. a consultant).
The "Is end user" switch is used to determine, if orders, created with this price list will be calculated into employee salary rewards.
The initial status of a price list is not among the necessary information. If not selected, a new price list will have the "Released" status set as default. The status can also be set as "Obsolete", in cases when old price lists are being entered into the system.
A description of a price list is necessary to provide additional information about what the price list's purpose is, as names are not always descriptive enough.
Once all the information has been entered, the price list can be saved.
Managers
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Price list versions
After the new price list is created, you should open the "price list versions" tab and create the initial version of the new price list.
here, click "new version". this opens a model, where new version is defined.
Name - price list version name (eg. END_XXX_2023)
valid from - the start date of price list validity (is active from this date forwards)
decription - a short description of price list version function....
currency rate - currency exchange rate (exchange to parent price list currency, eg. REPEU => EUR)
parent price list version - the last version of the price list (eg. REPEU 2023)
Before viewing the newly created price list version you have to add yourself and anyone else who can edit these price list version as the price list version manager on the "managers" tab and in price list manager (/price-list-versions) page .
Once the managers have been assigned, open the pc version under "price list versions" tab.
Once open, the "Generate tags" button must be pressed to generate appropriate tags for this price list version.
Update existing price list
Delete price list
Price lists should not be deleted, unless necessary, at they provide a price list history.
Price templates
Price list manager
Overview
This section is available only for Price List Owners.
Price list manager section is used to manage versions of price lists, used in the ERP. It is located under the "Price lists" menu.
To view a price list's products list, you have to open the edit form from the table.
The editing interface is color-coded for easier overview:
- Blue:
- Blue indicators tell you how many products out of all available products in that category you have added to your price list.
- Yellow:
- Yellow plus icons allow you to add the entire product category to your price list (they only appear if you have no products from that category added).
- Red:
- Red notification bubbles are calls to action: they notify you of new products or price changes within the category.
- Red notification bubbles are calls to action: they notify you of new products or price changes within the category.
Areas that can be edited are colored (e.g. Target margin ), while columns that are automatically calculated (e.g. MSRP margin and Current margin) are not.
Edit product list
This required the Update price list versions permission.
To edit a price list version's products, you have to open the product list in editing form.
Clicking on a product category in the hierarchy view opens up the product list for that category, e.g. Network accessories.
Transfer prices, MSRP, and reference points
The three middle columns act as your guidelines and should be used to fine-tune the prices on your price list:
- Transfer price
- The price at which you purchase from HQ.
- MSRP
- HQ’s suggested sales price.
- Select price list version
- Is customizable. You can select a price list from the drop down menu as an additional point of reference.
Adjusting product prices and gross margins
The last two colored columns are used to adjust your product prices and are interconnected.
If you adjust the gross margin, your product price will change.
If you adjust the product price, your gross margin will change.
Adjusting target margins for product categories
You can set target margins for product categories by adjusting the percentage in the target margin column.
After making an adjustment, the system will provide two options: "Save" and "Save & Apply:
- The "Save" option only changes the target margin for the category without affecting the product prices.
- The "Save & Apply" option modifies the prices by applying the new target margin to all products in the category.
Adjusting the target margin of a category will affect all of its subcategories. For example, adjusting the target margin for 'Accessories' will also affect 'Adapters,' 'Battery Packs,' 'Cables,' and other related subcategories.
Price list products
Clicking on a product category in the hierarchy view opens up the product list for that category, e.g. Network accessories.
The "Listed products" column displays product's short name along with a hyperlink icon.
You can hover the hyperlink to display some product info. Clicking the hyperlink redirects you to the product page on Configurator store
Managing listed/unlisted products
Products included in your price list will appear under ‘Listed products’.
Products that have been removed or have not yet been added can be found under ‘Unlisted products’ at the bottom.
Adding an unlisted product
To add an unlisted product into the price list, click the "+" button next to its short name. The product will then be added, allowing for the price and margins to be set.
