Creating Invoices received

This guide explains how to correctly fill out each field in the “ Add Received Invoices ” form. 
 
 Prerequisite requirements 
  Partner company must issue the invoice. The invoice and the leader accounts   must already be created in the ERP . 
 Received Invoice Information 
 
 Type Select the invoice type (e.g., Purchase Invoice, Expense Invoice). This field is required. 
 Document Type Choose the type of document (e.g. Invoice, Credit Note,...). This field is required. 
 Partner Select the supplier or partner company issuing the invoice. Selected partner must already exist in ERP under the "Partners" section. This field is required. 
 Partner Document No. Internal reference or invoice number  from supplier (if different). This field is required. 
 Reference No. Internal reference number for the invoice, used by your organization. This field is required. 
 Purpose State the purpose of the payment (e.g., “Office Supplies”, “Consulting Fees”,...). This field is required. 
 Status Choose the current document status (e.g., New, Paid,...). 
 
 
 
 Dates 
 Enter the appropriate dates using the calendar picker. 
 
 Invoice Date Date printed on the supplier’s invoice. 
 Date Received Date your organization received the invoice. 
 Service Date Date when goods or services were provided. 
 Booking Date Date when the invoice is entered in your accounting records. 
 VAT Date Date used for VAT/tax reporting purposes. 
 Payment Date Planned date for payment to the supplier. 
 Paid At Actual date when payment was completed. 
 
 Options 
 These switches and dropdowns define additional attributes of the invoice. 
 
 Paid By Select, who is paying the invoice (department, cost center or account). 
 Proforma Toggle ON, if the document is a proforma invoice. 
 Advance Payment Toggle ON, if this is a prepayment invoice. 
 Credit Note Toggle ON, if the invoice is a credit note (reduces balance). 
 Forecast Toggle ON, if this invoice is part of a forecast, not an actual invoice record. 
 Credit Card Toggle ON, if payment was made via credit card. 
 Exported to Bank Toggle ON, if when this invoice has already been exported to a banking software. 
 Goods Documents Connected Toggle ON, if invoice is connected to a delivery note or goods receipt. 
 Approval Status Select invoice's current approval stage (Pending, Approved, Rejected,...). 
 
 Adding Items 
 Each row represents one invoice line item. You can add multiple items per invoice. New line items can be added with the "Add New" button. 
 
 Ledger Account Select the account where this cost will be booked. This field is required. 
 Product Posting Group Choose the related product or service posting group. 
 Cost Centers Assign the cost to a department, project or cost center. 
 Description Describe the goods or services (e.g., “Printer Paper A4 500 sheets”). This field is required. 
 Amount – Net Enter the net value (before tax). This field is required. Tax Rate (%) 
 Tax Rate (%) Enter applicable TAX/VAT percentage. This field is required. 
 Quantity Enter how many units were invoiced. This field is required. 
 Unit Select the unit of measure (e.g., Piece, Hour, kg). This field is required. 
 Tax Automatically calculated based on Amount – Net +  Tax Rate values. 
 Amount – Gross Enter the gross value (before tax). This field is required . 
 Reverse Charge VAT Toggle this, if reverse charge rules apply for this invoice. 
 To book to specific campaign, the cost center must be set to that campaign.